Resident Selection Criteria & Privacy Policy

Resident Selection Criteria

Privacy Policy

Resident Selection Criteria & Privacy Policy

MBrooke Properties, LLC is committed to providing fair, consistent, and professional housing opportunities in accordance with all applicable federal, state, and local fair housing laws. The following Resident Selection Criteria and Privacy Policy are designed to assist applicants in understanding the qualification requirements for residency.

MBrooke Properties, LLC reserves the right to modify, revise, or update these criteria at any time at its sole discretion.

Application Requirements

Application Submission

A separate rental application is required for each occupant who is 18 years of age or older or otherwise considered an adult under applicable law.
A non-refundable application fee of $60.00 per applicant must be paid before an application will be processed.
All applicants must provide a valid government-issued photo identification.
Applicants who are not U.S. citizens may be required to provide additional documentation demonstrating legal authorization to reside in the United States through the anticipated lease term, where permitted by law.

Application Review Process

Submission of an application does not guarantee approval and does not constitute a lease agreement or an offer to lease.
A lease agreement is not binding until all applicants have been approved, all required funds have been paid, and a lease has been fully executed by both parties.
Any material misrepresentation, omission, or falsification of information may result in immediate denial of the application.
Applications are generally processed in the order they are completed, submitted, and accompanied by all required documentation and fees.
The first qualified applicant who successfully completes the screening process and satisfies all leasing requirements may be offered the rental opportunity.

Notification of Decision

Applicants will be notified of approval, conditional approval, or denial via the email address provided on the application.
Applicants denied based in whole or in part on consumer reporting information will receive the legally required adverse action notice, including information regarding the screening provider.

Equal Housing Opportunity

MBrooke Properties, LLC fully supports and complies with the Fair Housing Act and all applicable fair housing laws. Housing decisions are made without regard to race, color, religion, national origin, sex, disability, familial status, age, ancestry, sexual orientation, gender identity, marital status, military status, source of income, or any other protected characteristic under applicable law.

Privacy Policy

Information provided by applicants is collected solely for the purpose of evaluating rental eligibility, verifying application information, conducting background and screening checks, and fulfilling legal and business obligations related to housing applications.

Applicant information will be maintained in accordance with applicable privacy laws and will only be shared with authorized screening providers, property owners, management personnel, or other parties as required by law or necessary to process the application.

Website Disclaimer

Property descriptions, floor plans, photographs, amenities, rental rates, and other information displayed on websites, advertisements, or marketing materials are provided for informational purposes only and may be subject to change without notice. Applicants are encouraged to independently verify all information and inspect the property prior to signing a lease agreement.

Resident Qualification Criteria

1. Occupancy Standards

Maximum occupancy is generally limited to two (2) persons per bedroom, unless otherwise required by law or local occupancy regulations.

2. Age Requirements

All leaseholders must be at least 18 years of age or otherwise legally capable of entering into a binding contract.

3. Credit Screening

A consumer credit report and/or other creditworthiness evaluation may be obtained for each applicant.
Credit history, payment patterns, debt obligations, and overall financial responsibility may be considered during the screening process.
Applicants for whom sufficient credit information cannot be obtained may be denied or may be required to provide additional documentation.
Open or unresolved bankruptcy proceedings may result in denial.
Additional verification may be requested based on screening results.

4. Income Requirements

Combined gross household income must generally equal or exceed 2.5 times the monthly rent.
For households with more than three applicants, management may consider only the two highest income earners when calculating qualifying income.
Employed applicants may be required to provide recent pay stubs covering the previous four consecutive weeks.
Additional verifiable sources of legal income may be considered, including:
- Social Security benefits
- Disability income
- Retirement income
- Child support
- Alimony
- Trust distributions
- Self-employment income
- Other lawful sources of income
Applicants relying on non-traditional income sources may be required to provide up to three months of supporting documentation or bank statements.
Applicants beginning new employment may be required to provide a signed offer letter or employment verification.
Management reserves the right to request additional verification of any income source.

Alternative Qualification Options

At management’s discretion, applicants who do not fully meet income requirements may be considered through:

An approved Guarantor, or
Prepaid rent, where permitted by law.

5. Guarantor Requirements

Guarantors must complete a rental application and pay any applicable screening fees.
Only one guarantor per household is permitted.
Guarantors must meet all qualification standards applicable to applicants.
Guarantors must demonstrate gross income of at least four (4) times the monthly rent.
Approved guarantors will be required to execute all applicable lease guaranty documents.

6. Rental History

Previous rental history will be reviewed and verified when available.
Negative rental history may include, but is not limited to:
- Repeated late rent payments
- Lease violations
- Property damage exceeding normal wear and tear
- Outstanding balances owed to a landlord or property manager
- Disturbances or conduct that adversely affected other residents
- Prior evictions or eviction filings
Applicants with prior evictions, landlord judgments, or unpaid rental debt may be denied.

7. Criminal Background Screening

Criminal background screening may be conducted in accordance with applicable laws.
Criminal records will be evaluated on an individualized basis considering factors such as:
- Nature and severity of the offense
- Time elapsed since the offense
- Age of the applicant at the time of the offense
- Evidence of rehabilitation
- Relationship of the conduct to resident safety and property protection
Convictions involving the manufacture or distribution of controlled substances may result in automatic denial where permitted by law.
Arrests that did not result in conviction and pending criminal matters will not be the sole basis for denial.
Applicants may submit additional information for consideration if criminal history affects eligibility.

8. Pet Policy

A maximum of two (2) pets is permitted per household.
Pets exceeding 45 pounds may require prior written approval.
Certain breeds or animals may be restricted based on insurance requirements, safety concerns, or property-specific rules.
Applicable pet fees, deposits, and/or monthly pet rent may apply.
Assistance animals and service animals are not considered pets and are accommodated in accordance with applicable fair housing laws.
Livestock, exotic animals, venomous animals, and other prohibited species are not permitted.
Aquariums may be permitted with prior written approval and are generally limited to 20 gallons.

9. Vehicle Policy

A maximum of two (2) vehicles per household is generally permitted unless otherwise authorized.
All vehicles must be properly registered, insured, operable, and parked only in designated parking areas.
Boats, trailers, recreational vehicles, commercial vehicles, and similar equipment require prior written approval.

10. Renter's Insurance

Residents are strongly encouraged, and may be required where permitted by law, to maintain renter’s insurance throughout the lease term.
Recommended coverage includes:
- Personal property protection
- Personal liability coverage
- Loss-of-use coverage
Liability coverage should generally be maintained at a minimum of $100,000, with MBrooke Properties, LLC and/or property ownership listed as an Interested Party or Additional Interest, when applicable.

Applicant Certification

By submitting a rental application, I certify that all information provided is true, complete, and accurate to the best of my knowledge. I understand that any material misrepresentation, omission, or falsification may result in denial of my application or termination of my tenancy if discovered after occupancy.

I authorize MBrooke Properties, LLC and its agents to verify all information provided, including employment, income, rental history, credit history, and criminal background information, as permitted by law.

I acknowledge that application decisions are based upon information obtained from third-party screening providers and verification sources, and that such information may be limited by the accuracy and availability of records maintained by those sources.